Status of Women Canada

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3. Core Control Audit

Core Control Audit of the Status of Women Canada

October 2011
Office of the Comptroller General

Objective and scope

The objective of this audit was to ensure that core controls over financial management^[1] within Status of Women Canada (SWC) are effective and result in compliance with corresponding legislation, policies, and directives.

The scope of this audit included an examination of a sample of transactions from each of the policies and directives indicated in Appendix A of this report. The transactions were taken from April 1, 2010 to March 31, 2011.

Conformance with Professional Standards

This audit was conducted in accordance with the International Standards for the Professional Practice of Internal Auditing.^[2]

Why this is important

Canadians expect the federal government to be well managed and to be accountable for the prudent stewardship of public funds, the safeguarding of public assets, and the effective, efficient and economical use of public resources. They also expect reliable and transparent reporting on how the government spends public funds to achieve results for Canadians.^[3]

The Financial Administration Act designates deputy heads as accounting officers for their department or agency. As accounting officers, deputy heads are accountable for ensuring resources are organized to deliver departmental objectives in compliance with government policy and procedures; ensuring that there are effective systems of internal control; signing departmental accounts; and performing other specific duties assigned by law or regulation to the administration of their department or agency.

Audit conclusion

Core controls over financial management within the Status of Women Canada are conducted in a manner compliant with the requirements contained in ten of twelve policies, directives^[4] and corresponding legislation tested.

Recommendations

As part of this audit the Agency received detailed recommendations with respect to improvements that should be made. Recommendations were made to ensure that contracts are approved prior to the receipt of any goods or services, and that justification exists to support contract amendments before the contract expiry date. Further recommendations were made to ensure all expenses are pre-approved by an individual with the delegated authority to do so.

Management action plans

Management has accepted the audit findings and has developed an action plan to address the detailed recommendations. The Status of Women Canada has provided the Office of the Comptroller General with the management action plan to address actions taken towards the findings. The management action plan is available on the Status of Women Canada website.

The results of the audit and the management action plan have been discussed with the Coordinator of the Status of Women Canada and the Small Departments and Agencies Audit Committee. The Office of the Comptroller General will follow-up on the management action plan until all findings are resolved.

[1] See Appendix A for a complete list of policies and directives included in the scope of this audit. For the audit criteria please refer to http://www.tbs-sct.gc.ca/report/orp/2011/ccac-cvcb-eng.asp.

[2] The Office of the Comptroller General has not undergone an external assessment to support its conformance with this statement.

[3] Policy Framework for Financial Management: Section 2. Context.

[4] See Appendix A for the Agencies' overall compliance in the areas tested.

[5] Includes Financial Administration Act, Section 32.

[6] Includes Financial Administration Act, Section 34.

[7] Includes the Policy on the Management of Executives, the Directive on Terms and Conditions of Employment for Certain Excluded and Unrepresented Employees and the Directive on Executive Compensation

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Date Modified:

2012-11-08