Planning and Reporting

Results-Based Status Report on the Implementation of Section 41 of the Official Languages Act 2006-2007

Status of Women Canada

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Annex 2
Detailed Status Report

A. AWARENESS (In-house activities)

[Training, information, orientation, awareness, communication and other activities carried out in-house in order to educate employees and/or senior managers of the institution about linguistic duality and the priorities of OLMCs; senior manager performance contracts and recognition programs; taking the viewpoint of OLMCs into account during research, studies and investigations.]

Expected Result:
Creation of lasting changes on federal institution organizational culture; employees and management are aware of and understand their responsibilities regarding section 41 of the Official Languages Act and OLMCs.

Activities carried out to achieve the expected result

Outputs

Indicators to measure the expected result
  • In-house activities that reflect the bilingual character of Canada and are accessible to employees in both official language groups.

  • Messages to staff, including to the regional offices, were provided in both official languages.

  • Senior management and staff received relevant and timely information on the OLA obtained through various sources: periodic meetings of national coordinators, s. 41, organized by the Interdepartmental Coordination Directorate, PCH; Bulletin 41-42; the Annual Report 2005-2006 of the Official Languages Commissioner; e‑mails and other materials sent by PCH; reports and presentations by OLMCs and by other departments during meetings of national and regional coordinators, s. 41, etc.

  • Staff members are familiar with the Official Languages Act and its impact on their work. They ensured that whenever possible, in-house events were in keeping with the requirements of the Act.

  • The National Coordinator, s. 41 provided current information regarding the OLA, forwarding PCH's performance measurement tools and guides to the preparation of status reports and action plans, etc.

  • Regular exchanges and discussions were held among staff about their responsibilities with respect to s. 41.

  • Staff distributed information for the Rendez-vous de la francophonie.

  • There was ongoing encouragement to integrate SWC's Multi-Year Action Plan for the implementation of s. 41 in strategic, operational and project planning.

  • Six officials in Quebec were made aware of Canadian Heritage financial assistance programs that promote linguistic duality and help OLMCs.

Messages to staff from the Coordinator

 

Information, tools and resources to staff from PCH via the National Coordinator, s. 41

Reports and presentations of OLMCs and other departments

Exchange of e-mails

Employees' level of comprehension regarding their role in implementing s. 41

 

Number of employees familiar with the documents distributed regarding s. 41

 

Extent to which employees recognize the importance of the federal commitment to OLMCs and linguistic duality

Proportion of employees with increased understanding of OLMW situation

 

Frequency and level of informal discussions among staff re: s. 41
B. CONSULTATIONS (Sharing of ideas and information with OLMCs)

[Activities (e.g. committees, discussions, meetings) through which the institution consults the OLMCs and dialogues with them to identify their needs and priorities or to understand potential impacts on their development; activities (e.g. round tables, working groups) to explore possibilities for cooperation within the existing mandate of the institution or as part of developing a new program or new policy; participation in consultations with OLMCs coordinated by other government bodies; consultation of OLMCs by regional offices to determine their concerns and needs.]

Expected Result:
Creation of lasting relationships between the federal institution and OLMCs; federal institution and OLMCs understand each other's needs and mandate.

Activities carried out to achieve the expected result

Outputs

Indicators to measure the expected result
  • SWC encouraged the involvement of OLMW and their organizations in activities commemorating key dates, including International Women's Day, Women's History Month, the Governor General's Awards in Commemoration of the Persons Case, and December 6, the National Day of Remembrance and Action on Violence against Women.

  • SWC continued to ensure that stakeholders have access to the policy research reports funded through the Policy Research Fund (PRF) by ensuring their availability to a range of targeted audiences, including OLMW's organizations.

  • SWC encouraged women from OLMCs to attend its conferences and consultations. All associated communications products reflected the bilingual character of Canada.

  • In December 2006, a report entitled "Summary of the Policy Forum on Aboriginal Women and Violence: Building Safe and Healthy Families and Communities" was posted on the SWC Web site in both official languages.

  • Employees participated in strategy sessions organized by and for OLMW's organizations.

  • Facilitated meetings and discussions were held with certain key OLMC stakeholders to share information with other women's organizations.

  • Employees participated in various interdepartmental consultation activities (e.g., Francophone immigrant women, Francophone and Acadian women's table).

Information materials, toolkits and poster to accompany commemorative events

 

PRF reports (program closed as of March 31, 2007).

 

 

Bilingual material on the situation of Aboriginal women, including OLM Aboriginal women and their experience of violence

List of participants

 

E‑mails, notes, shared minutes

Requests for information

Number of Website hits and requests for information and publications.

Nature of feedback via correspondence, e-mails and phone calls concerning materials produced.

Extent of media uptake of and interest in materials produced.

Level of awareness by F/P/T Ministers Responsible for the Status of Women, working group members and participants of the Policy Forum (including OLMW), regarding issues facing Aboriginal women (including OLM Aboriginal women).

 

Level of commitment of parties to consider these needs and realities in future strategic planning.

 

Level of understanding, knowledge and awareness of realities, needs, issues and priorities of OLMCs and OLMW's organizations

Number of partners involved in OLMW equity issues.

Quality of service in both official languages

Number of requests for information from the public at large
C. COMMUNICATIONS (Transmission of information to OLMCs)

[External communications activities to inform OLMCs about the activities, programs and policies of the institution and to promote the bilingual character of Canada; inclusion of OLMCs in all information and distribution lists; use of the institution‘s Web site to communicate with OLMCs.]

Expected Result:
OLMC culture reflects an up-to-date understanding of the federal institution's mandate; OLMCs receive up-to-date and relevant information about the federal institution's programs and services (P&S).

Activities carried out to achieve the expected result

Outputs

Indicators to measure the expected result
  • Written materials developed for SWC, and matters related to its mandate and day-to-day activities, were produced in both official languages. Research that was undertaken was done in a way to ensure the resultant written materials reflect the realities of Canada's diverse population, including OLMCs.

  • OLMW's organizations were included on the mailing list for documents, information, calls for proposals, invitations to tender, reports, notices of events and information on policy-related issues. They were informed, in both official languages, about SWC programs, services and activities.

  • Documents and Tools: An updated "Canada's Experience with Gender Mainstreaming" was posted on SWC's Web site in both official languages.

  • There was a dissemination and on-going exchange of relevant information on the mandate and achievements of the Department.

  • Women from remote OLMC regions can call a toll-free number to contact SWC staff and access regular and/or relevant news that affects them.

  • A letter of introduction was written and sent with material on Women's History Month to OLMCs in Quebec and Nunavut.

  • A letter of introduction was written and sent with material on violence against women. National Day of Remembrance and Action on Violence Against Women.

  • An invitation to "Être femme et être noire au Québec" ["To Be a Woman and to Be Black in Quebec"] was sent to women's organizations and individuals, including OLMW's organizations, as part of Black History Month.

Website, news releases, speeches, fact sheets, materials for commemorative events, etc.

 

 

Bilingual documents and tools
Regular e‑mail newsletters
Up-to-date distribution list
Existing databank
Regular calls to the toll-free number

 

Approximately twenty letters with promotional material were sent.

Approximately twenty letters with promotional material were sent.

Approximately twenty invitations were sent to Anglophone women's organizations.

Nature of media uptake of and reaction to announcements in news releases

Number of Web site hits

Types of audience reaction, media uptake and correspondence resulting from speeches

Number of e-mails to the Communications e-mail account

 

Number of existing partnerships
Accessibility of Web site information
Number of community partners working on equity issues

Types of strategic actions with women's organizations and their minority partners
D. COORDINATION AND LIAISON (Does not include funding - Internal coordination and liaison with other government institutions)

[Coordination activities (research, studies, meetings, etc) carried out by the institution itself along with other federal institutions or other levels of government; participation in activities organized by other federal institutions, other levels of government, etc.; participation of official languages champions, national and regional coordinators, etc., in various government forums.]

Expected Result:
Co-operation with multiple partners to enhance OLMC development and vitality, and to share best practices.

Activities carried out to achieve the expected result

Outputs

Indicators to measure the expected result
  • Sustained efforts in SWC interactions with other federal departments and agencies, levels of government, stakeholders, NGOs to reflect and promote the bilingual character of Canada, and ensures all communications products and interactions are accessible to both official language groups.

  • SWC maintained its close partnership with PCH, through frequent communication and consultation, including the following:
    • The National Coordinator, s. 41 attended the periodic meetings, organized by PCH, of national coordinators of key federal institutions responsible for the implementation of s. 41.
    •  A Program and Development Officer from SWC's Prairies region and the National Coordinator, s. 41, participated in the meeting held in Winnipeg from May 31 to June 2, 2006. The Officer also proposed three OLMW's organizations to be invited to the meeting.
    •  On Dec. 1, 2006 the National Coordinator, s. 41 attended the second "Forum on Official Languages Good Practices", a joint meeting of champions, co-champions, persons responsible for official languages (parts IV, V and VI) and national coordinators responsible for the implementation of s. 41 of the OLA.
    • SWC's Strategic Planning Officer and the Acting Chief, Program Analysis and Development joined the National Coordinator, s. 41, at the training session on December 4-5, 2006, re: performance measurement tools and guides to preparing the annual status report and action plan.
    • PCH and SWC shared information regarding possible opportunities for joint funding of initiatives through IPOLC.
  • The Regional Director and two Program and Development Officers from the Atlantic Region participated in the Symposium on part VII of the OLA organized by the Federal Councils of the Atlantic provinces,held May 16-17, 2006 in Charlottetown.
  • On May 9, 2006 the National Coordinator, s. 41, attended the launch in Ottawa of the Annual Report 2005-2006 of the Official Languages Commissioner.
  • There was ongoing collaboration with PCH officials working with OLMCs on results-based management.
  • Regional SWC officials received regular invitations to interdepartmental strategy sessions, tables, exchanges, discussion forums, dialogues, etc., on section 41.
  • Links and workplaces for meetings were OLA-compliant.

Planning and communications products relating to meetings, events, news conferences, etc.

 

Continuous exchange of relevant information

 

List of participants

Number of participants at meetings and events

Ease of communication for those from both language groups

Nature of feedback and media coverage

 

 

Degree of involvement of the three OLMW's organizations in the meeting

Extent to which the concerns and issues of OLMW are taken into consideration

 

 

 

 

 

Frequency of exchanges between funding agencies to implement sections 41 and 42

 

Ability of stakeholders to provide information in both official languages.

 

Number and quality of tools available to OLMW's organizations

 

Quality of relevant information shared in accordance with section 41
E. FUNDING AND PROGRAM DELIVERY

[Implementation of the institution's programs and delivery of its services; funding, alone or in cooperation with other federal institutions, of OLMC projects; inclusion of the needs of OLMCs in the delivery of the institution's programs and services.]

Expected Result:
OLMCs are part of federal institution's regular clientele and have adequate access to its programs and services; OLMC needs (e.g., geographic dispersion, development opportunities) are taken into account.

Activities carried out to achieve the expected result

Outputs

Indicators to measure the expected result
  • Funding of $529,960 was approved for OLMW's organizations, including two new client organizations. Six of these projects were co-funded by IPOLC and WP.

  • $264,542 was approved for five additional initiatives by other organizations, which targeted OLMW and others.

  • SWC continued to assess proposals in light of possibility for participation by OLMW and the impact on OLMCs.

  • The WP, National Program Delivery ensured that national women's organizations had funding for their tools and products to be available in both official languages, and that simultaneous interpretation was provided to allow participants at public meetings and conferences to participate in the official language of their choice.

  • SWC had 11 Anglophone and 9 Francophone trainers on GBA who were available on a regional basis to train OLMCs. Seven of the 13 GBA training sessions held were either offered in French or were bilingual. Participants included officials of federal and provincial government departments, academia and NGOs.

  • Quebec staff established ties with new Anglophone women's organizations in the province. They also invited a number of Anglophone women to SWC events (Black History Month).

Seven projects were carried out by OLMW's organizations

Five projects carried out by other organizations, with OLMW as one of the target groups

New WP Funding Guidelines, Application Form, information on WP renewal, etc.

News releases announcing projects funded

 

GBA training materials

Participant lists

 

Volume of financial support

Number of funded projects

Number of projects funded jointly by IPOLC and WP

Number of client groups

Number of Web site hits

 

 

 

 

Level of understanding and skill development of trainees re: GBA

Number of new organizations that contact SWC
F. ACCOUNTABILITY

[Activities through which the institution integrates its work on the implementation of section 41 of the OLA with the institution's planning and accountability mechanisms (e.g., report on plans and priorities, departmental performance report, departmental business plan, status report on implementation of section 41 of the OLA, etc.); internal audits and evaluations of programs and services; regular review of programs and services as well as policies by senior managers of the institution to ensure implementation of section 41 of the OLA.]

Expected Result:
Full integration of the OLMC perspective and OLA section 41 into federal institution's policies programs and services; the reporting structure, internal evaluations, policy reviews determine how to better integrate OLMC's perspective.

Activities carried out to achieve the expected result

Outputs

Indicators to measure the expected result
  • The performance measurement tools provided by PCH were used to prepare the Results-Based Status Report 2006-2007.

  • SWC applied a lens to s. 41 in its submission to Treasury Board for renewal of the Women's Program.

  • SWC integrated the consideration of s. 41 into its planning and accountability process, including the development of its RPP and DPR.

  • There was a regular examination of files as they related to OLMCs

  • Internal discussions directly related to OLMC priorities were held.

Status Report, s. 41

 

Treasury Board submission

Commitments regarding s. 41 included in SWC's RPP and DPR

 

Consideration of employee statements in annual report

Degree to which the document meets the reporting requirements

 

Extent to which the WP Terms and Conditions are inclusive of issues that affect women, including OLMW

Number of SWC reports that take account of its responsibilities under s. 41

Evaluation and update of actions and work related to expected result

Positive reinforcement for implementing strategic actions related to our performance



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Date Modified:
2008-12-31