Guidelines on SWC eligible expenditures for the Women's Program Funding Agreements

Travel

Travel costs within Canada are eligible. Project-related ground or air transportation for salaried or contract staff, volunteers and resource people is an eligible expense. The cost of meals and accommodation during travel time is also eligible.

Local transportation costs for participants (i.e. bus tickets) should be included here.

Travel expenses shall not exceed the rates for public servants set out in the National Joint Council Travel Directive (http://www.njc-cnm.gc.ca/directive/travel-voyage/index-eng.php).

Travel costs outside of Canada for activities related to the United Nations (UN) or the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW) are eligible.

Travel and other expenses incurred outside of Canada that are not UN- or CEDAW-related are not eligible.

Direct delivery expenditures.

Salaries and Benefits

Salaries can be paid for work directly related to the project (e.g., project management).

When salaries are paid, benefits are an eligible expense.

Salary levels should be in keeping with local rates for similar types of work.

Benefit levels should be in keeping with local rates for similar types of work.

Salaries and benefits for members of a board of directors or other decision-making body are not eligible expenses.

Performance pay (bonuses), severance (separation payment), long-term sick leave and maternity leave are not eligible expenses.

Direct delivery expenditures.

Salaries and benefits related to management and support staff (e.g., Executive Director) are eligible.

Administrative expenditures.

Honoraria and Professional Fees

Professional services of an individual (not a member of the applicant organization) or a company with the expertise needed to carry out specific project activities (e.g., translation) are eligible.

An honorarium is a payment to an individual for a task performed and/or knowledge contributed to the project. It is an eligible expense.

Honoraria paid to the members of a board of directors or other type of decision-making body of an applicant organization are not an eligible expense.

Honoraria for participants is not an eligible expense, except when participants assume a significant role within the project (e.g. when the participant is a mentor or a facilitator).

Direct delivery expenditures.

Professional fees related to all project activities, such as bookkeeping, accounting and audit, as well as general IT services, are also eligible.

Administrative expenditures.

Materials and Supplies

Materials and supplies for project purposes (e.g., printing of participant manuals) are eligible.

Direct delivery expenditures.

General office material and supplies, such as postage, paper, photocopying and/or printing, resource materials, printer cartridges, fax cartridges, etc., that cannot be directly attributable to specific project activities, are also eligible.

Administrative expenditures.

Facilities

Facility rental for project activities, such as the rental of workshop space, is eligible.

Direct delivery expenditures.

Costs related to office space are eligible. This also includes costs related to utilities, such as electricity and heating.

Capital expenditures, such as land, buildings, vehicles and other major capital costs, are not eligible.

Administrative expenditures.

Office Equipment

The lease or purchase of office equipment, such as computers, printers, fax machines and photocopiers, when necessary to carry out the project, are eligible.

Internet and telephone costs are eligible.

The purchase of office furniture and other office equipment is an eligible expense. Such costs are strictly for items necessary to complete the project and not already owned by the organization.

Administrative expenditures.

Publicity and Promotion

Costs related to the production and printing of brochures, newsletters and posters, and the purchasing of ad space, for the purpose of promoting the project and project activities, are eligible.

Costs to update and/or develop the organization's website with project information are eligible.

Costs of producing film, video and radio/television productions are eligible when they are an integral part of a larger plan of action to achieve the objectives of the project.

Costs to produce ongoing publications, such as newsletters, magazines, journals, etc., are not eligible.

Direct delivery expenditures.

Travel (See note 1)

• Travel for project purposes within Canada.
• Travel costs outside of Canada for activities related to the UN or the CEDAW.

Salaries and Benefits

• Project management.
• Project staff.

Honoraria and Professional Fees

• Project evaluation.
• Gender-based analysis.
• IT (web tools and website development exclusive to the project).
• Translation of project materials.
• Content experts.
• Graphic design.

Materials and Supplies (Project-Specific)

• Materials and supplies for project purposes (e.g., printing of participant manuals).

Facilities (Project Specific)

• Facility rental for project activities (e.g., workshops).

Publicity and Promotion

• Publicity and promotion activities directly attributable to the project.

Other

• Dependent care (including child minding).
• Catering/refreshments for project participants.

Salaries and Benefits

• General management (e.g., Executive Director).
• Administrative support.
• Financial management (if provided by staff).

Note: Salaries and benefits for members of a board of directors or other decision-making body are not eligible expenses.

Honoraria and Professional Fees

• Bookkeeping/accounting.
• Auditing.

Materials and Supplies

• Postage, paper, photocopying and/or printing, resource materials, computer software, printer cartridges, fax cartridges, etc.

Facilities (Office Space and Utilities)

• Office space.
• Utilities (e.g., electricity, heating).
• Insurance.

Office Equipment

• Equipment purchase or rental (fax, photocopier, computers).
• Communication costs (e.g., phones, internet).

Travel

$14,320

• Airfares for participants, mentors, facilitators and elders.
• Accommodations, per diems for four nights.
• Bus ticket for local project participants.

Salaries and benefits

$77,450

• Project coordinator (full time).
• Part-time communications/outreach coordinator (two days a week).

Honoraria and professional fees

$45,750

• Workshop facilitators.
• Curriculum development.
• Revision of existing tools – new content for community-organizing tool kit; research, editing and writing.
• Graphic design – new and revised tools
• Translation – French and English.
• Project evaluation.

Materials and supplies

$11,000

• Workshop supplies.
• Leadership projects materials – 10 young women's initiatives.
• Printing of community organizing tool kit.
• Distribution (mailing).

Facility rental

$9,450

• Room rental for workshops.

Publicity and promotion (Project Promotion)

$13,600

• Design.
• Production.
• Distribution.
• Web promotion.

Other (specify)

$12,930

• Rental of technical equipment.
• Catering for working group and workshops.
• Childcare.

Administrative expenditures:

$15,500

Salaries

• Administration – financial administration, bookkeeping; filing; data management; office coordination.
• Project Management – oversight of project staff and consultants; reporting; financial management.

Facilities

• A portion of phone/fax/internet/teleconferences.
• A portion of office rental, insurance, facilities.

Honoraria and Professional Fees

• Auditing.

Materials and Supplies

• A portion office supplies, postage.

Office equipment

• The purchase of computer for project coordinator.

TOTAL EXPENSES

$200,000