Report on Annual Expenditures for Travel, Hospitality and Conferences

2012-2013

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures this report provides information on the total annual expenditures for each of the categories of travel, hospitality and conferences for Status of Women Canada for the fiscal year ending March 31, 2013.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred are directly related to supporting Status of Women Canada’s mandate, achieving its strategic outcome and meeting government priorities.

The Government of Canada established the Office of the Coordinator, Status of Women, in 1976 with the mandate to coordinate policy with respect to the status of women and to administer related programs (Order in Council 1976–779). Status of Women Canada (SWC) is thus the primary federal agency responsible for supporting the Government’s agenda to advance equality for women. In fulfilling its mandate, the agency works with a wide range of organizations, building synergies with key stakeholders, collaborating with different orders of government and engaging the private and voluntary sectors. SWC also helps fulfill Canada’s international obligations related to gender equality.

Further information on the mandate, roles, responsibilities and programs of Status of Women Canada can be found in the organization's 2012-2013 Departmental Performance Report, available at the following link: http://www.swc-cfc.gc.ca/trans/account-resp/pr/dpr-rmr/index-eng.html

Total annual expenditures for Travel, Hospitality and Conferences of Status of Women Canada are summarized below:

Expenditure Category Expenditures for the year ending March 31, 2013

(a)
Expenditures for the year ending March 31, 2012

(b)
Variance

(a-b)
(in thousands of dollars)
Total 253 316 (63)
* Includes international travel that is part of a department's program.
Travel – Public Servants 162 180 (18)
Travel – Non-Public Servants 58 91 (33)
International Travel by Minister and Minister's Staff* 13 13 -
Total Travel 233 284 (51)
Hospitality 17 23 (6)
Conference Fees 3 9 (6)

Significant variances compared to the previous fiscal year

The organization is focussed on effective cost control and maximum value for money, as per the Directive on Travel, Hospitality, Conference and Event Expenditures.

TRAVEL:

  1. Public Servants:Compared to fiscal year 2011-2012, departmental travel expenditures by public servants decreased 10% mainly due to the use of suitable alternatives and leveraging available technology, such as net meetings, teleconferencing and on-line or other training tools to reduce and/or minimize travel costs.  
  2. Non-Public Servants: Compared to fiscal year 2011-2012, departmental travel expenditures by non-public servants decreased 36% mainly due to a reduced level of travel by Ministerial staff.  

HOSPITALITY:

Compared to fiscal year 2011-2012, departmental hospitality expenditures decreased by 26% mainly due to

  • Putting an emphasis on keeping hospitality costs to a minimum in relation to the scope and purpose of each event. 

CONFERENCE FEES:

Compared to fiscal year 2011-2012, departmental conference fees expenditures decreased by 66% mainly due to:

  • Adhering to the principles of prudence, economy and value for money.

In summary, by ensuring cost-effective measures are adopted and by strengthening controls to increase accountability, the organization has decreased its expenditures for travel, hospitality and conferences by 19% overall.