Planning and Reporting

Financial Statements

2008-2009


Statement of Management Responsibility (Unaudited)

STATUS OF WOMEN CANADA

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2009 and all information contained in these statements rests with the management of Status of Women Canada. These financial statements have been prepared by management in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector.

Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment and gives due consideration to materiality. To fulfil its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Status of Women Canada's financial transactions. Financial information submitted to the Public Accounts of Canada and included in the department's Departmental Performance Report is consistent with these financial statements.

Management maintains a system of financial management and internal control designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are in accordance with the Financial Administration Act, are executed in accordance with prescribed regulations, within Parliamentary authorities, and are properly recorded to maintain accountability of Government funds. Management also seeks to ensure the objectivity and integrity of data in its financial statements by careful selection, training and development of qualified staff, by organizational arrangements that provide appropriate divisions of responsibility, and by communication programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the department.

The financial statements of the Status of Women Canada have not been audited.




Clair Beckton
Co-ordinator, Status of Women Canada
Ottawa, Canada
July 10, 2009



Cindy Paquette
Chief Financial Officer
July 10, 2009

Statement of Operations (Unaudited) for the year ended March 31
(in dollars)
STATUS OF WOMEN CANADA

  2009 2008
Financial assistance for projects to improve social, economic and cultural outcomes for women
Development of Strategic Policy Advice and Partnerships
Total Total
Expenses
Transfer payments
Payment to Provincial non-profit organizations
17,262,330
17,262,330
11,317,681
Payment to national organizations
4,761,867
4,761,867
3,919,645
 
22,024,197
22,024,197
15,237,326
Operating expenses
Salaries and employee benefits
6,214,821
2,709,609
8,924,430
7,546,727
Professional and special services
719,775
257,611
977,386
957,204
Accomodation
588,269
256,246
844,515
708,718
Travel and relocation
295,687
155,402
451,089
417,006
Communication
136,224
45,443
181,667
181,292
Information
59,429
42,456
101,885
131,093
Amortizaton
64,817
26,436
91,253
95,139
Equipement
54,489
22,880
77,369
65,794
Utilities, material and supplies
39,577
13,354
52,931
95,422
Equipement rentals
35,584
10,423
46,007
36,637
Repairs
31,127
12,094
43,221
144,063
Miscellanous
682
1,631
2,313
3,093
 
8,240,481
3,553,585
11,794,066
10,382,188
 
30,264,678
3,553,585
33,818,263
25,619,514
Revenues
Proceed from the disposal of Crown Assets
103
42
145
202
Net Cost of Operations
30,264,575
3,553,543
33,818,118
25,619,312

The accompanying notes form an integral part of these financial statements.

Statement of Financial Position (Unaudited) as at 31 mars (in dollars)
STATUS OF WOMEN CANADA

 
2009
2008
Assets
Finnancial Assets
Accounts receivable and advances (Note 4)
61,193
98,273
Non-financial assets
Prepaid expenses
-
499
Tangible capital assets (Note5)
463,638
479,493
 
463,638
479,492
 
524,831
578,271
Liabilities and Equity of Canada
Accounts payable and accrued liabilities
2,795,954
1,854,844
Vacations pay and compensatory leave (Note6)
393,553
498,363
Employee severance benefits (Note 7)
1,528,421
1,548,977
 
4,717,928
3,902,184
Equity of Canada
(4,176,521)
(3,323,913)
 
541,407
578,271

The accompanying notes form an integral part of these financial statements.

Statement of Equity (unaudited) for the year ended March 31 (in dollars)
STATUS OF WOMEN CANADA

 
2009
2008
Equity of Canada, beginning of year
Net cost of operations
(3,323,913)
(4,166,996)
Current year appropriations used (Note 3)
(32,468,450
25,290,722
Revenue not available for spending
(145)
(202)
Reversal/adjustments of previous year expenditures (Note 3)
(16,575)
0
Change in net position in the Consolidated Revenue Fund (Note 3)
(975,773)
8,540
Services provided without charge by other government deparments (Note 8)
1,472,978
1,163,335
Equity of Canada, end of year
(4,176,521)
(3,23,913)

The accompanying notes form an integral part of these financial statements.

Statement of Cash Flow (Unaudited) for the year ended March 31 (in dollars)
STATUS OF WOMEN CANADA

 
2009
2008
Operating activities
Net cost of Operations
33,818,118
25,619,312
Non cash items:
Amortization of tangible capital assets
(91,253)
(95,139)
Services provided without charge by other government departments (note 8)
(1,472,978)
(1,163,335)
Variation in Statement of Financial Position:
Decrease (increase) in liabilities
(815,744)
471,945
Increase (decrease) in prepaid expenses
(499)
499
Decrease in accounts receivable and advances
(37,086)
(9,823)
Cash used in operating activities
31,400,558
24,823,459
Capital Investement activities
Acquisitions of tangible capital assets (note 5)
75,398
475,601
Cash used in capital investment activities
75,398
475,601
Financing activities
Net cash provided by Government of Canada
(31,475,956)
(25,299,060)

The accompanying notes form an integral part of these financial statements.

Notes to the Financial Statements (unaudited)

STATUS OF WOMEN CANADA

1. Authority and purpose

Status of Women Canada (SWC) was established by the Government of Canada in 1976 to "co-ordinate policy with respect to the status of women and administer related program" (Order in Council 1976-779).  The mandate of SWC is further guided by the Canadian Charter of Rights and Freedoms, as well as by Canada's adherence to the Convention on the Elimination of all Forms of Discrimination against Women. SWC plays a key role in fulfilling the Government of Canada's commitment to building a society that is inclusive and respectful of all Canadians by promoting equality and the full participation of women in Canada.

Strategic Outcome: Gender equality and the full participation of women in the economic, social, and cultural life of Canada.  To achieve real progress on gender equality, SWC is firmly committed to consulting and acting in partnership with non-government organizations, provincial and territorial governments, the private and voluntary sectors and international organizations.

Program Activities:

  • Financial assistance for projects to improve social, economic and cultural outcomes for women: by providing financial assistance to Canadian organizations for projects that address the economic, social and cultural situation of women, and, leveraging partnerships to create concrete outcomes for women in order to support their full participation to the society.
  • Development of Strategic Policy Advice and Partnerships: by developing strategic policy advice, tools and partnerships to support federal departments and central agencies in integrating gender-based analysis in departmental policies and programs, and in developing better evidence-based policy. SWC also collaborates on initiatives with other federal departments, provincial-territorial governments, civil society, and key international partners to address women's issues.

2. Significant accounting policies

The financial statements have been prepared in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector.

Significant accounting policies are as follows:

(a)  Parliamentary appropriations

The department is financed by the Government of Canada through Parliamentary appropriations. Appropriations provided to the department do not parallel financial reporting according to generally accepted accounting principles since appropriations are primarily based on cash flow requirements. Consequently, items recognized in the statement of operations and the statement of financial position are not necessarily the same as those provided through appropriations from Parliament. Note 3 provides a high-level reconciliation between the bases of reporting.

(b) Net Cash Provided by Government

The department operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada.  All cash received by the department is deposited to the CRF and all cash disbursements made by the department are paid from the CRF.  The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between departments of the federal government.

(c) Change in net position in the Consolidated Revenue Fund

The change in net position in the Consolidated Revenue Fund is the difference between the net cash provided by Government and appropriations used in a year, excluding the amount of non respendable revenue recorded by the department. It results from timing differences between when a transaction affects appropriations and when it is processed through the CRF.

(d) Revenues

Revenues are accounted for in the period in which the underlying transaction or event occurred that gave rise to the revenues.

(e) Expenses

Expenses are recorded on the accrual basis:

  • Grants are recognized in the year in which the conditions for payment are met. In the case of grants which do not form part of an existing program, the expense is recognized when the Government announces a decision to make a non-recurring transfer, provided the enabling legislation or authorization for payment receives parliamentary approval prior to the completion of the financial statements.
  • Contributions are recognized in the year in which the recipient has met the eligibility criteria or fulfilled the terms of a contractual transfer agreement.
  • Vacation pay and compensatory leave are expensed as the benefits accrue to employees under their respective terms of employment.
  • Services provided without charge by other government departments for accommodation, the employer's contribution to the health and dental insurance plans and legal services are recorded as operating expenses at their estimated cost.

(f) Employee future benefits

i. Pension benefits: Eligible employees participate in the Public Service Pension Plan, a multiemployer plan
administered by the Government of Canada. The department's contributions to the Plan are charged to expenses in the year incurred and represent the total obligation to the Plan. Current legislation does not require the department to make contributions for any actuarial deficiencies of the Plan.

ii. Severance benefits: Employees are entitled to severance benefits under labour contracts or conditions of employment. These benefits are accrued as employees render the services necessary to earn them. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.

(g) Accounts receivable

Accounts receivable are stated at amounts expected to be ultimately realized; a provision is made for receivables where recovery is considered uncertain.

(h) Tangible capital assets

All tangible capital assets and leasehold improvements having an initial cost of $2,500 or more are recorded at their acquisition cost.  The department does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value, assets located on Indian Reserves and museum collections.

Amortization of capital assets is done on a straight-line basis over the estimated useful life of the capital asset as follows:

Asset Class Amortization Period
Machinery and equipement 3-5 years
Informatics Hardware 3-5 years
Informatics purchased and developed software 3 years
Other equipement, including furniture 5 years

(i) Measurement uncertainty

The preparation of these financial statements in accordance with Treasury Board accounting policies, which are consistent with Canadian generally accepted accounting principles for the public sector, requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the liability for employee severance benefits and the useful life of tangible capital assets.  Actual results could significantly differ from those estimated.  Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary Appropriations

The department receives most of its funding through annual Parliamentary appropriations.  Items recognized in the statement of operations and the statement of financial position in one year may be funded through Parliamentary appropriations in prior, current or future years.  Accordingly, the department has different net results of operations for the year on a government funding basis than on an accrual accounting basis.  The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to current year appropriations used:

 
2009
(in dollars)
2008
(in dollars)
Net Cost of Operation
33,818,118
25,619,312
Adjustments for items affecting net cost of operations but not affecting appropriations:
Add (Less)
Services provided without charge by other government departments
(1,472,978)
(1,163,335)
Employee severance benefits
20,555
(110,959)
Amortization of tangible capital assets
(91,253)
(95,139)
Reversal/adjustments of previous year expenditures
16,575
20,489
Allowance for vacation and compensatory leave
104,810
(145,535)
Revenue not available for spending
145
202
Other
2
(20,001)
 
(1,422,144)
(1,514,278)
Adjustments for items not affecting net cost of operations but affecting appropriations:
Acquisitions of tangible capital assets
75,398
475,601
Variation in advances
(2,423)
1,256
Forgiveness of debt
-
708,332
Variation in prepaid expenses
(499)
499
 
72,476
1,185,688
 
Current year appropriations used
32,468,450
25,290,722

3. Parliamentary Appropriations (continued)

(b) Appropriations provided and used
(in dollars)
2009
2008
Operating expenditures - Vote 100 (vote 95 in 2008)
7,499,000
6,958,000
Supplementary Vote 100a (Vote 95b in 2008)
1,056,395
478,726
Supplementary Vote 100b (Vote 95b in 2008)
-
1,829,170
Supplementary Vote 100c (Vote 95c in 2008)
332,463
-
Forgiveness of debt (section 24.1(1) of the FAA) - Vote 101a
-
708,332
Grants and Contributions - Vote 105 (Vote 101a)
16,250,000
11,950,000
Supplementary Vote 105a (Vote 100a in 2008)
5,700,000
4,500,000
Supplementary Vote 105b (Vote 100b in 2008)
3,200,000
1,700,000
Transfer from TB - Vote 15
455,254
62,000
Transfer from TB - Vote 25
347,900
574,450
Transfer from TB - Vote 30
226,842
343,904
 
35,067,854
29,104,582
Lapsed appropriations
3,627,758
4,759,187
 
31,440,096
24,345,395
Contribution to employee benefits plan
1,028,354
945,327
Current year appropriations used
32,468,450
25,290,722

c) Reconciliation of net cash provided by Government of current year appropriations used (in dollars)

 
2009
2008
Net cash provided by Government
31,475,956
25,299,060
Revenue not available for spending
145
202
Reversal/adjustments of previous year expenditures
16,575
20,489
Change in net position in the Consolidated Revenue Fund
Variation in accounts receivable and advances
37,086
9,823
Variation in accounts payable and accrued liabilities
941,110
(748,221)
Forgiveness of debt
-
708,332
Other
(2,423)
1,038
 
975,773
(29,028)
 
Current year appropriations used
32,468,448
25,290,722
 

4. Accounts receivable and advances

The following table presents details of accounts receivable and advances (in dollars) :

 
2009
2008
Receivables from other Federal Government departments and agencies
56,004
84,383
Receivables from external parties
3,789
10,073
Employee advances
1,400
3,823
 
61,193
98,279
     

5. Tangible capital assets

Cost
(in dollars)
Opening Balance Acquisitions Disposals and write-offs Closing Balance
Machinery and equipement
43,769
-
-
43,769
Informatics hardware
1,093,558
26,725
-
1,120,283
Informatics purchased and developed software
339,132
48,673
-
387,805
Other equipement, including furniture
377,665
-
-
377,665
 
1,854,124
75,398
-
1,929,522
 
Accumulated amortization
(in dollars)
Machinery and equipement
25,303
5,783
-
31,086
Informatics hardware
820,172
44,357
-
864,529
Informatics purchased and developed software
229,636
7,736
-
237,372
Other equipement, including furniture
299,520
33,377
-
332,897
 
1,374,631
91,253
-
1,465,884
Net Book Value
(in dollars)
2009
2008
Machinery and equipment
12,683
18,466
Informatics hardware
255,754
273,386
Informatics purchased and developed software
150,433
109,496
Other equipment, including furniture
44,768
78,145
Net Book Value
463,638
479,493
Amortization expense for the year ended March 31, 2009 is 91,253 (2008 - 95,139)

6. Vacation pay and compensatory leave

(in dollars)
2009
2008
Allowance for vacation
367,861
488,008
Allowance for compensatory leave
25,692
10,355
 
393,553
498,363

7. Employee benefits

(a) Pension benefits:
The department's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plans benefits and they are indexed to inflation.

Both the employees and the department contribute to the cost of the Plan. The 200809
expense amounts to $742,471 ($689,143 in 200708), which represents approximately 2.0 times (2.1 in 200708) the contributions by employees.

The department's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

(b) Severance benefits
The department provides severance benefits to its employees based on eligibility, years of service and final salary. These severance benefits are not prefunded. Benefits will be paid from future appropriations. Information about the severance benefits, measured as at March 31, is as follows:

(in dollars)
2009
2008
Accrued benefit obligation, beginning of year
1,548,977
1,438,018
Expense for the year
243,497
891,102
Benefits paid during the year
(294,053)
(780,143)
Accrued benefit obligation, end of year
1,528,421
1,548,977

8. Related party transactions

The department is related as a result of common ownership to all Government of Canada departments, agencies, and Crown corporations.  The department enters into transactions with these entities in the normal course of business and on normal trade terms.  Also, during the year, the department received services which were obtained without charge from other Government departments as presented in part (a).

(a) Services provided without charge by other government departments:

During the year the department received without charge from other departments, accommodation, the employer's contribution to the health and dental insurance plans, and legal services.  These services without charge have been recognized in the department's Statement of Operations as follows:

(in dollars)
2009
2008
Accomodation
844,515
708,718
Employer's contribution to the health and dental insurance plans
628,463
426,511
Legal services
-
28,106
 
1,472,978
1,163,335

The Government has structured some of its administrative activities for efficiency and cost-effectiveness purposes so that one department performs these on behalf of all without charge. The costs of these services, which include payroll and cheque issuance services provided by Public Works and Government Services Canada and audit services provided by the Office of the Auditor General, are not included as an expense in the department's Statement of Operations.

(b) Payables outstanding at year-end with related parties:

(in dollars)
2009
2008
Accounts payable to other government departments and agencies
119,568
133,378