Planning and Reporting

Financial Statements

2009-2010

Statement of Management Responsibility

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2010 and all information contained in these statements rests with the management of Status of Women Canada.  These financial statements have been prepared by management in accordance with Treasury Board accounting policies which are based on Canadian generally accepted accounting principles for the public sector.

Management is responsible for the integrity and objectivity of the information in these financial statements.  Some of the information in the financial statements is based on management's best estimates and judgment and gives due consideration to materiality.  To fulfil its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Status of Women Canada's financial transactions.  Financial information submitted to the Public Accounts of Canada and included in the department's Departmental Performance Report is consistent with these financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements by careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the department.

The financial statements of Status of Women Canada have not been audited.



Suzanne Clément
Co-ordinator, Status of Women Canada
Ottawa, Canada


Johanne Tremblay
A/Chief Financial Officer

August 10, 2010

Statement of Financial Position (Unaudited)
As at 31 mars
(in dollars)
2010
2009
Restated
(Note 10)
Assets
Finnancial Assets
Due from Consolidated Revenue Fund
3,518,252
2,724,214
Accounts receivable and advances (Note 4)
20,742
61,193
Total financial assets
3,538,994
2,785,407
 
Non-financial assets
Tangible capital assets (Note5)
272,660
463,638
 
272,660
463,638
 
 
 
 
3,811,654
3,249,045
 
Liabilities and Equity of Canada
Liabilities
Accounts payable and accrued liabilities (Note 6)
3,674,401
2,795,954
Vacation pay and compensatory leave)
375,648
393,553
Employee future benefits (Note 7)
1,302,801
1,528,421
 
5,352,850
4,717,928
 
Equity of Canada
(1,541,196)
(1,468,883)
 
 
 
 
3,811,654
3,249,045

The accompanying notes form an integral part of these financial statements.





Suzanne Clément
Co-ordinator, Status of Women Canada
Ottawa, Canada


Johanne Tremblay
A/Chief Financial Officer

August 10, 2010

Statement of Operations (Unaudited)
For the year ended March 31
(in dollars)
2010
2009
Restated
(Note 11)
Expenses
Women's participation in Canadian society
23,576,597
25,518,657
Strategic policy analysis, planning and development
1,731,692
1,617,891
Internal Services
7,587,290
6,681,715
Total Expenses
32,895,290
33,818,263
     
Revenues
Internal Services
-
145
Total Revenues
-
145
 
 
 
Net Cost of Operations
32,895,290
33,818,118

Segmented information (note 9)

The accompanying notes form an integral part of these financial statements.

 

Statement of Equity (unaudited)
For the year ended March 31
(in dollars)
2010
2009
Restated
(Note 10)
 
Equity of Canada, beginning of year (1,468,883) (1,571,376)
Net cost of operations
(32,895,290)
(33,818,118)
Net cash provided by Government
30,593,298
31,475,956
Change in due from Consolidated Revenue Fund
794,038
971,677
Services provided without charge by other government departments (Note 8)
1,435,641
1,472,987
Equity of Canada, end of year
(1,541,196)
(1,468,883)

The accompanying notes form an integral part of these financial statements.

Statement of Cash Flow (Unaudited)
For the year ended March 31
(in dollars)
2010
2009
 
Operating activities
Net cost of Operations
32,895,290
33,818,118
Non cash items:
Amortization of tangible capital assets
(95,897)
(91,253)
Disposal, adjustment and write-off of Capital Assets
(231,640)
-
Services provided without charge by other government departments  (Note 8)
(1,435,641)
(1,472,978)
Variation in Statement of Financial Position:
Increase in liabilities
(634,922)
(815,744)
Increase in prepaid expenses
-
(499)
Decrease in accounts receivable and advances
(40,451)
(37,086)
Cash used in operating activities
30,456,739
31,400,558
 
Capital Investement activities
Acquisitions of tangible capital assets (note 5)
136,559
75,398
Cash used in capital investment activities
136,559
75,398
 
 
 
Net cash provided by Government of Canada
(30,593,298)
(31,475,956)

 

The accompanying notes form an integral part of these financial statements.

1. Authority and purpose

Status of Women Canada (SWC) was established by the Government of Canada in 1976 to "co-ordinate policy with respect to the status of women and administer related program" (Order in Council 1976-779).  The mandate of SWC is further guided by the Canadian Charter of Rights and Freedoms, as well as by Canada's adherence to the Convention on the Elimination of all Forms of Discrimination against Women. SWC plays a key role in fulfilling the Government of Canada's commitment to building a society that is inclusive and respectful of all Canadians by promoting equality and the full participation of women in Canada.

Strategic Outcome: Equality for women and their full participation in the economic, social, and democratic life of Canada. To achieve real progress on gender equality, SWC is firmly committed to consulting and acting in partnership with non-government organizations, provincial and territorial governments, the private and voluntary sectors and international organizations.

Program Activities:

  • Women's Participation in Canadian Society: This activity strengthens women's full participation by addressing their economic and social situations and their participation in democratic life through financial and professional assistance for projects and through strategic partnerships that leverage resources involving public institutions and non-governmental organizations.

  • Strategic Policy Analysis, Planning and Development: SWC develops strategic policy analysis, advice, and tools to support federal departments and central agencies in identification of policy priorities and in integrating gender-based analysis in existing and proposed policies, programs and initiatives. This is done through collaboration with other federal departments, provincial-territorial governments, civil society, and key international partners.

  • Internal Services: are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; Acquisition Services; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

2. Summary of Significant accounting policies

These financial statements have been prepared in accordance with the Treasury Board accounting policies stated below, which are based on Canadian generally accepted accounting principles for the public sector. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian generally accepted accounting principles.

Significant accounting policies are as follows:

(a) Parliamentary authorities

The department is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to the department do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of Operations and the Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting.

(b) Net Cash Provided by Government

The department operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada.  All cash received by the department is deposited to the CRF and all cash disbursements made by the department are paid from the CRF.  The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between departments of the government.

(c) Amounts due from/to the  Consolidated Revenue Fund

Amounts due from/to the Consolidated Revenue Fund (CRF) are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the Department is entitled to draw from the CRF without further appropriations to discharge its liabilities.

(d) Revenues

Revenues are accounted for in the period in which the underlying transaction or event occurred that gave rise to the revenues.

(e) Expenses

Expenses are recorded on the accrual basis:

  • Grants are recognized in the year in which the conditions for payment are met. In the case of grants which do not form part of an existing program, the expense is recognized when the Government announces a decision to make a non-recurring transfer, provided the enabling legislation or authorization for payment receives parliamentary approval prior to the completion of the financial statements.

  • Contributions are recognized in the year in which the recipient has met the eligibility criteria or fulfilled the terms of a contractual transfer agreement, provided that the transfer is authorized and a reasonable estimate can be made.

  • Vacation pay and compensatory leave are expensed as the benefits accrue to employees under their respective terms of employment.

  • Services provided without charge by other government departments for accommodation, employer contributions to the health and dental insurance plans and legal services are recorded as operating expenses at their estimated cost.

(f) Employee future benefits

i. Pension benefits:  Eligible employees participate in the Public Service Pension Plan, a multiemployer plan administered by the Government.  The department's contributions to the Plan are charged to expenses in the year incurred and represent the total obligation to the Plan.  Current legislation does not require the department to make contributions for any actuarial deficiencies of the Plan.

ii. Severance benefits: Employees are entitled to severance benefits under labour contracts or conditions of employment.  These benefits are accrued as employees render the services necessary to earn them.  The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.

(g) Accounts receivable

Accounts receivable are stated at the lower of cost and net recoverable value; a valuation allowance is recorded for receivables where recovery is considered uncertain.

(h) Tangible capital assets

All tangible capital assets and leasehold improvements having an initial cost of $2,500 or more are recorded at their acquisition cost.  The department does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value, assets located on Indian Reserves and museum collections.

Amortization of capital assets is done on a straight-line basis over the estimated useful life of the capital asset as follows:

Notes to the Financial Statements (unaudited)
For the Year Ended March 31
Asset Class Acquisition Cost equal or greater than Amortization Period
Machinery and equipement $2,500 3-5 years
Informatics Hardware $2,500 3-5 years
Informatics purchased and developed software $2,500 3-5 years
Motor Vehicles $10,000 7 years
Other equipement, including furniture $2,500 3-5 years

(i) Measurement uncertainty

The preparation of these financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the liability for employee severance benefits and the useful life of tangible capital assets.  Actual results could significantly differ from those estimated.  Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary Authorities

The department receives most of its funding through annual Parliamentary authorities.  Items recognized in the statement of operations and the statement of financial position in one year may be funded through Parliamentary authorities in prior, current or future years.  Accordingly, the department has different net results of operations for the year on a government funding basis than on an accrual accounting basis.  The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to current year appropriations used:

(in dollars)
2010
2009
Net Cost of Operation
32,895,290
33,818,118
 
Adjustments for items affecting net cost of operations but not affecting appropriations:
Add (Less)
Services provided without charge by other government departments
(1,435,641)
(1,472,978)
Employee severance benefits
225,620
20,555
Amortization of tangible capital assets
(95,897)
(91,253)
Reversal/adjustments of previous year expenditures
80,695
16,575
Disposal, adjustment and write-off of Capital Assets
(231,640)
-
Allowance for vacation and compensatory leave
17,906
104,810
Revenue not available for spending
14
145
Other
-
2
 
(1,483,943)
(1,422,144)
 
Adjustments for items not affecting net cost of operations but affecting authorities:
Acquisitions of tangible capital assets
136,559
75,398
Asset transferred from other government department
(24,476)
-
Variation in advances
-
(2,423)
Variation in prepaid expenses
-
(499)
 
112,083
72,476
 
Current year appropriations used
31,568,430
32,468,450
 

(b) Appropriations provided and used

(in dollars)
2010
2009
Operating expenditures - Vote 85 (Vote 100 in 2009)
10,345,744
9,917,854
Grants and Contributions - Vote 90 (Vote 105 in 2009)
20,633,000
25,150,000
Statutory amounts
1,271,153
1,028,354
Less:
Lapsed Appropriations
681,467
3,627,758
Current year appropriations used
31,568,430
32,468,450

4. Accounts receivable and advances

The following table presents details of the Department's accounts receivable and advances balances:

(in dollars)
2010
2009
Receivables from other government departments and agencies
18,609
56,004
Receivables from external parties
733
3,789
Employee advances
1,400
1,400
 
20,742
61,193

5. Tangible capital assets

Cost
(in dollars)
Opening Balance
Acquisitions
Disposals,
adjustments and write-offs
Closing Balance
Machinery and equipment
43,769
-
(16,152)
27,617
Informatics hardware
1,120,283
67,727
(638,322)
549,688
Informatics purchased and developed software
387,805
11,186
(252,218)
146,773
Motor vehicles
-
24,476
-
24,476
Other equipment, including furniture
377,665
33,170
(146,478)
264,357
 
1,929,522
136,559
(1,053,170)
1,012,911
         
Accumulated amortization
(in dollars)
Opening Balance
Amortization
Disposals,
adjustments and write-offs
Closing Balance
Machinery and equipment
31,086
6,032
(15,533)
21,585
Informatics hardware
864,529
38,809
(455,098)
448,240
Informatics purchased and developed software
237,372
18,147
(148,706)
106,813
Motor vehicles
-
4,662
-
4,662
Other equipement, including furniture
332,897
28,247
(202,193)
158,951
 
1,465,884
95,897
(821,530)
740,251
         
Net Book Value
(in dollars)
   
2010
2009
Machinery and equipment    
6,032
12,683
Informatics hardware    
101,448
255,754
Informatics purchased and developed software    
39,960
150,433
Motor vehicles    
19,814
-
Other equipment, including furniture    
105,406
44,768
Net Book Value    
272,660
463,638

6. Accounts payable and accrued liabilities

(in dollars)
2010
2009
Accounts payable to other government departments and agencies
197,739
119,568
Accounts payable to external parties
1,531,671
1,144,012
 
1,729,410
1,263,580
     
Accrued liabilities
1,944,991
1,532,374
 
3,674,401
2,795,954

7. Employee future benefits

(a) Pension benefits:
The department's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings.  The benefits are integrated with Canada/Québec Pension Plans benefits and they are indexed to inflation.

Both the employees and the department contribute to the cost of the Plan. The 2009-10 expense amounts to $916,240 ($742,471 in 2008-09) which represents approximately 1.9 times (2.0 in 2008-09) the contributions by employees.

The department's responsibility with regard to the Plan is limited to its contributions.  Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

(b) Severance benefits
The department provides severance benefits to its employees based on eligibility, years of service and final salary.  These severance benefits are not pre-funded.  Benefits will be paid from future authorities. Information about the severance benefits, measured as at March 31, is as follows:

(in dollars)
2010
2009
Accrued benefit obligation, beginning of year
1,528,421
1,548,977
Expense for the year
133,476
273,497
Benefits paid during the year
(359,096)
(294,053)
Accrued benefit obligation, end of year
1,302,801
1,528,421

8. Related party transactions

The department is related as a result of common ownership to all Government departments, agencies, and Crown corporations. The Department enters into transactions with these entities in the normal course of business and on normal trade terms.  During the year, the department received common services which were obtained without charge from other Government departments as disclosed below.

(a) Common services provided without charge by other government departments

During the year, the Department received services without charge from certain common service organizations, related to accommodation, legal services and the employer's contribution to the health and dental insurance plans. These services provided without charge have been recorded in the department's Statement of Operations as follows:

(in dollars)
2010
2009
Accomodation
787,492
844,515
Employer's contribution to the health and dental insurance plans
645,797
628,463
Legal services
2,352
-
 
1,435,641
1,472,978

The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as payroll and cheque issuance services provided by Public Works and Government Services Canada and audit services provided by the Office of the Auditor General, are not included in the Department's Statement of Operations.

9. Segmented information

Presentation by segment is based on the Department's program activity architecture. The presentation by segment is based on the same accounting policies as described in the Summary of significant accounting policies in note 2. The following table presents the expenses incurred and revenues generated for the main program activities, by major object of expenses and by major type of revenues. The segment results for the period are as follows:

       
2010
2009
Women's Participation in Canadian Society
Strategic Policy Analysis, Planning and Development
Internal Services
Total
Total
Transfer payments
Payments to Provincial non-profit organizations
16,157,354
-
-
16,157,354
17,262,,330
Payments to national organizations
4,314,470
-
-
4,314,0
4,761,867
Total transfer payments
20,471,824
-
-
20,471,824
22,024,197
           
Operating expenses
Salaries and employee benefits
2,337,295
1,328,762
5,604,202
9,270,259
8,924,430
Professional and special services
318,141
135,237
562,949
1,016,327
977,386
Accommodation
202,865
115,330
469,297
787,492
844,515
Travel and relocation
90,046
78,919
214,576
383,541
451,089
Disposal, adjustment and write-off of Capital Assets
-
-
231,640
231,640
-
Communication
83,261
24,071
83,090
190,422
181,667
Information
10,227
8,581
131,082
149,890
101,885
Equipment
27,150
21,442
93,134
141,726
77,369
Amortization of tangible capital assets
-
-
95,897
95,897
91,253
Rentals
19,778
8,695
32,578
61,051
46,007
Repairs
15,864
5,307
30,796
51,968
43,221
Utilities, material and supplies
-
5,334
37,450
42,784
52,931
Miscellaneous
146
14
310
470
2,313
Total operating expenses
3,104,773
1,731,692
7,587,001
12,423,466
11,794,066
           
Total expenses
23,576,597
1,731,692
7,587,001
32,895,290
33,818,263
           
Revenues
Gain (loss) on disposal of tangible capital assets
-
-
-
-
145
           
Net cost from continuing operations
23,576,597
1,731,692
7,587,001
32,895,290
33,818,118

10. Adoption of new accounting policies

During the year, the Department adopted the revised Treasury Board accounting policy TBAS 1.2: Departmental and Agency Financial Statements which is effective for the Department for the 2009-10 fiscal year. The major change in the accounting policies of the Department required by the adoption of the revised TBAS 1.2 is the recording of amounts due from the Consolidated Revenue Fund as an asset on the Statement of Financial Position.

The adoption of the new Treasury Board accounting policies have been accounted for retroactively with the following impact on comparatives for 2008-2009:

(in dollars)     2009   2009
      As previously stated Effect of changes from the new TBAS 1.2 Restated
Statement of Financial Position:
Assets
524,831
2,724,214
3,249,045
Equity of Canada (Restated - Note 12)
(4,193,097)
2,724,214
(1,468,883)

11. Comparative Information

Comparative figures have been reclassified to conform to the current year's presentation.

12. Restatement of prior year figures

The results of the Statement of Equity of Canada for the year ended March 31, 2009 have been restated to reflect the correction of an error with respect to the inclusion of the item 'Reversal/adjustments of previous year expenditures'. The final figure should have been $4,193,097 and not $4,176,521.