Planning and Reporting

Financial Statements

2010-2011
Status of Women Canada

Statement of Management Responsibility

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2011 and all information contained in these statements rests with the management of Status of Women Canada.  These financial statements have been prepared by management in accordance with Treasury Board accounting policies which are based on Canadian generally accepted accounting principles for the public sector.

Management is responsible for the integrity and objectivity of the information in these financial statements.  Some of the information in the financial statements is based on management's best estimates and judgment and gives due consideration to materiality.  To fulfil its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Status of Women Canada's financial transactions.  Financial information submitted to the Public Accounts of Canada and included in the Department's Departmental Performance Report is consistent with these financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements by careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the Department.

The financial statements of Status of Women Canada have not been audited.


Suzanne Clément
Coordinator, Status of Women Canada
Ottawa, Canada

Johanne Tremblay
A/Chief Financial Officer

 



July 20, 2011

Status of Women Canada
Statement of Financial Position (Unaudited)
As at March 31
(in dollars)
 
2011
2010
 
Assets
Financial Assets
Due from Consolidated Revenue Fund
4,100,917
3,518,252
Accounts receivable and advances (Note 4)
24,957
20,742
Total financial assets
4,125,874
3,538,994
 
Non-financial assets
Tangible capital assets (Note 5)
226,354
272,660
Total non-financial assets
226,354
272,660
     
Total Assets
4,352,228
3,811,654
 
Liabilities
Accounts payable and accrued liabilities (Note 6)
4,536,572
3,674,401
Vacation pay and compensatory leave
324,254
375,648
Employee future benefits (Note 7)
1,368,757
1,302,801
Total Liabilities
6,229,583
5,352,850
 
Equity of Canada
(1,877,355)
(1,541,196)
     
Total Liabilities and Equity of Canada
4,352,228
3,811,654

The accompanying notes form an integral part of these financial statements.


Status of Women Canada
Statement of Operations (Unaudited)
For the year ended March 31
(in dollars)
  Forecasted 2011 2011 2010
 
Expenses
Women's participation in Canadian society
25,681,944
23,226,299
23,576,597
Strategic policy analysis, planning and development
1,953,902
2,227,086
1,731,692
Internal Services
4,630,538
5,947,208
7,587,001
Total Expenses
32,266,384
31,400,593
32,895,290
       
Revenues
Strategic policy analysis, planning and development
-
462
-
Internal Services
110
-
-
Total Revenues
110
462
-
       
Net Cost of Operations
32,266,274
31,400,131
32,895,290

Segmented information (note 9)

The accompanying notes form an integral part of these financial statements.



Status of Women Canada
Statement of Equity of Canada (Unaudited)
For the year ended March 31
(in dollars)
  2011 2010
 
Equity of Canada, beginning of year
(1,541,196)
(1,468,883)
Net cost of operations
(31,400,131)
(32,895,290)
Net cash provided by Government
29,026,942
30,593,298
Change in due from Consolidated Revenue Fund
582,665
794,038
Services provided without charge by other government departments  (Note 8)
1,454,365
1,435,365
Equity of Canada, end of year
(1,877,355)
(1,541,196)

The accompanying notes form an integral part of these financial statements



Status of Women Canada
Statement of Cash Flow (Unaudited)
For the year ended March 31
(in dollars)
  2011 2010
Operating activities
 
Net Cost of Operations
31,400,131
32,895,290
Non-cash items
Amortization of tangible capital assets (Note 5)
(69,257)
(95,897)
Loss on disposal of tangible capital assets
2,002
(231 640)
Services provided without charge by other government departments  (Note 8)
(1,454,365)
(1,435,641)
Variations in Statement of Financial Position    
Increase (decrease) in accounts receivable and advances
4,215
(40,451)
Increase in liabilities
(876,733)
(634,922)
Cash used in operating  activities
29,001,989
30,456,739
 
Capital investing activities    
Acquisitions of tangible capital assets  (Note 5)
44,985
136,559
Proceeds from disposal of tangible capital assets
(20,032)
-
Cash used in capital investing activities
24,953
136,559
 
 
 
Net cash provided by Government of Canada
 29,026,942
(30,593,298)

The accompanying notes form an integral part of these financial statements

Status of Women Canada
Notes to the Financial Statements (Unaudited)
For the Year Ended March 31

1. Authority and Objectives

Status of Women Canada (SWC) was established by the Government of Canada in 1976 to "co-ordinate policy with respect to the status of women and administer related program" (Order in Council 1976-779).  The mandate of SWC is further guided by the Canadian Charter of Rights and Freedoms, as well as by Canada's adherence to the Convention on the Elimination of all Forms of Discrimination against Women. SWC plays a key role in fulfilling the Government of Canada's commitment to building a society that is inclusive and respectful of all Canadians by promoting equality and the full participation of women in Canada.

Strategic Outcome: Equality for women and their full participation in the economic, social, and democratic life of Canada. To achieve real progress on gender equality, SWC is firmly committed to consulting and acting in partnership with non-government organizations, provincial and territorial governments, the private and voluntary sectors and international organizations.

Program Activities

  • Women's Participation in Canadian Society: This activity strengthens women's full participation by addressing their economic and social situations and their participation in democratic life through financial and professional assistance for projects and through strategic partnerships that leverage resources involving public institutions and non-governmental organizations.

  • Strategic Policy Analysis, Planning and Development: SWC develops strategic policy analysis, advice, and tools to support federal departments and central agencies in identification of policy priorities and in integrating gender-based analysis in existing and proposed policies, programs and initiatives. This is done through collaboration with other federal departments, provincial-territorial governments, civil society, and key international partners.

  • Internal Services: are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; Acquisition Services; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

2. Summary of Significant accounting policies

These financial statements have been prepared in accordance with the Treasury Board accounting policies stated below, which are based on Canadian generally accepted accounting principles for the public sector. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian generally accepted accounting principles.

Significant accounting policies are as follows:

(a) Parliamentary authorities

The Department is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to the Department do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of Operations and the Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting.

(b) Net Cash Provided by Government

The Department operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada.  All cash received by the Department is deposited to the CRF and all cash disbursements made by the Department are paid from the CRF.  The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between departments of the government.

(c) Amounts due from/to the  Consolidated Revenue Fund

Les sommes à recevoir du Trésor (ou à lui verser) découlent du décalage temporaire entre le moment où une opération est imputée aux autorisations de l'organisme et où elle est imputée au Trésor. Le montant à recevoir du Trésor correspond au montant net de l'encaisse que l'organisme a le droit de prélever du Trésor pour s'acquitter de ses obligations sans que l'on doive pour cela lui affecter de nouvelles autorisations.

(d) Revenues

Revenues are accounted for in the period in which the underlying transaction or event occurred that gave rise to the revenues.

(e) Expenses

Expenses are recorded on the accrual basis:

  • Grants are recognized in the year in which the conditions for payment are met. In the case of grants which do not form part of an existing program, the expense is recognized when the Government announces a decision to make a non-recurring transfer, provided the enabling legislation or authorization for payment receives parliamentary approval prior to the completion of the financial statements.


  • Contributions are recognized in the year in which the recipient has met the eligibility criteria or fulfilled the terms of a contractual transfer agreement, provided that the transfer is authorized and a reasonable estimate can be made.


  • Vacation pay and compensatory leave are accrued as the benefits are earned by employees under their respective terms of employment.


  • Services provided without charge by other government departments for accommodation, employer contributions to the health and dental insurance plans and legal services are recorded as operating expenses at their estimated cost.

(f) Employee future benefits

  1. Pension benefits:  Eligible employees participate in the Public Service Pension Plan, a multiemployer plan administered by the Government.  The Department's contributions to the Plan are charged to expenses in the year incurred and represent the total obligation to the Plan.  Current legislation does not require the Department to make contributions for any actuarial deficiencies of the Plan.

  2. Severance benefits: Employees are entitled to severance benefits under labour contracts or conditions of employment.  These benefits are accrued as employees render the services necessary to earn them.  The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.

(g) Accounts receivable

Accounts receivable are stated at the lower of cost and net recoverable value; a valuation allowance is recorded for receivables where recovery is considered uncertain.

(h) Tangible capital assets

All tangible capital assets and leasehold improvements having an initial cost of $2,500 or more are recorded at their acquisition cost.  The Department does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value, assets located on Indian Reserves and museum collections.

Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset as follows:

 
Asset Class Acquisition Cost equal or greater than Amortization Period
Machinery and equipment $2,500 3-5 years
Informatics hardware $2,500 3-5 years
Informatics purchased and developed software $2,500 3-5 years
Other equipment, including furniture $2,500 3-5 years

(i) Measurement uncertainty

The preparation of these financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are the liability for employee severance benefits and the useful life of tangible capital assets.  Actual results could significantly differ from those estimated.  Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary Authorities

The Department receives most of its funding through annual Parliamentary authorities.  Items recognized in the statement of operations and the statement of financial position in one year may be funded through Parliamentary authorities in prior, current or future years.  Accordingly, the Department has different net results of operations for the year on a government funding basis than on an accrual accounting basis.  The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to current year authorities used:
(in dollars)

2011 2010
Net Cost of Operations
31,400,131
32,895,290
 
Adjustments for items affecting net cost of operations but not affecting authorities:
Add (Less):
 
Services provided without charge by other government departments
(1,454,365)
(1,435,641)
Decrease (increase) in employee future benefits
(65,956)
225,620
Amortization of tangible capital assets
(69,257)
(95,897)
Refund of previous year expenditures
336,354
80,695
Loss on disposal of tangible capital assets
(2,002)
(231,640)
Decrease in vacation pay and compensatory leave
51,394
17,906
Other
462
14
 
(1,203,370)
(1,438,943)
Adjustments for items not affecting net cost of operations but affecting authorities:
Acquisitions of tangible capital assets
44,985
136,559
Asset transferred to (from) other government department
-
(24,476)
 
44,985
112,083
 
Current year authorities used
30,241,746
31,568,430


(b) Authorities provided and used:
(in dollars)
  2011 2010
 
Operating expenditures - Vote 95 (Vote 85 in 2009)
10,447,411
10,345,744
Grants and Contributions - Vote 100 (Vote 90 in 2009)
19,950,000
20,633,000
Statutory amounts
1,278,899
1,271,153
Less:
Lapsed: Operating Expenditures(1)
1,029,791
520,291
Lapsed: Grants & Contributions
404,555
161,176
Authorities available in future years
218
-
Current year authorities used
30,241,746
31,568,430

(1) Note: The lapse of $1 million in Operating Expenditures includes an amount of $447,572 of frozen allotments (funds withheld by the Treasury Board which can not be spent by Status of Women Canada).

4. Accounts receivable and advances

The following table presents details of the Department's accounts receivable and advances balances:
(in dollars)
  2011 2010
 
Receivables from other government departments and agencies
16,022
18,609
Receivables from external parties
7,535
733
Employee advances
1,400
1,400
 
24,957
20,742


5. Tangible capital assets

Cost
(in dollars)
  Opening Balance Acquisitions Disposals and write-offs Closing Balance
Machinery and equipment
27,617
-
-
27,617
Informatics hardware
549,688
4,170
(2,220)
551,638
Informatics purchased and developed software
146,773
23,680
-
170,453
Motor vehicles
24,476
-
(24,476)
-
Other equipment, including furniture
264,357
17,135
-
281,492
 
1,012,911
44,985
(26,696)
1,031,200


Accumulated amortization
(in dollars)
  Opening Balance Amortization Disposals and write-offs Closing Balance
Machinery and equipment
21,585
6,032
-
27,617
Informatics hardware
448,240
16,966
-
465,206
Informatics purchased and developed software
106,813
12,062
-
118,875
Motor vehicles
4,662
-
(4,662)
-
Other equipment, including furniture
158,951
34,197
-
193,148
 
740,251
69,257
(4,662)
804,846


Net Book Value
(in dollars)

2011
2010
Machinery and equipment
-
6,032
Informatics hardware
86,432
101,448
Informatics purchased and developed software
51,578
39,960
Motor vehicles
-
19,814
Other equipment, including furniture
88,344
105,406
Net Book Value
226,354
272,660


6. Accounts payable and accrued liabilities

The following table presents details of the Department's accounts payable and accrued liabilities:
(in dollars)
 
2011
2010
Accounts payable - other government departments and agencies
137,032
197,739
Accounts payable - external parties 3,785,810 1,531,671
 
3,922,842
1,729,410
Accrued liabilities 613,730 1,944,991
  4,536,572 3,674,401


7. Employee future benefits

(a) Pension benefits
The Department's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings.  The benefits are integrated with Canada/Québec Pension Plans benefits and they are indexed to inflation.

Both the employees and the Department contribute to the cost of the Plan. The 2010-11 expense amounts to $897,597 ($916,240 in 2009-10) which represents approximately 1.9 times (1.9 in 2009-10) the contributions by employees.

The Department's responsibility with regard to the Plan is limited to its contributions.  Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

(b) Severance benefits
The Department provides severance benefits to its employees based on eligibility, years of service and final salary.  These severance benefits are not pre-funded.  Benefits will be paid from future authorities. Information about the severance benefits, measured as at March 31, is as follows:

Severance benefits
(in dollars)
2011 2010
Accrued benefit obligation, beginning of year
1,302,801
1,528,421
Expense for the year
319,050
133,476
Benefits paid during the year
(253,094)
(359,096)
Accrued benefit obligation, end of year
1,368,757
1,302,801


8. Related party transactions

The Department is related as a result of common ownership to all Government departments, agencies, and Crown Corporations. The Department enters into transactions with these entities in the normal course of business and on normal trade terms.  During the year, the Department received common services which were obtained without charge from other Government departments as disclosed below.

(a) Common services provided without charge by other government departments

During the year, the Department received services without charge from certain common service organizations, related to accommodation, legal services and the employer's contribution to the health and dental insurance plans. These services provided without charge have been recorded in the Department's Statement of Operations as follows:

Common services provided without charge by other government departments
(in dollors)
  2011 2010
Accommodation
798,471
787,492
Employer's contribution to the health and dental insurance plans
655,894
645,797
Legal services
-
2,352
Total
1,454,365
1,435,641

The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as payroll and cheque issuance services provided by Public Works and Government Services Canada and audit services provided by the Office of the Auditor General, are not included in the Department's Statement of Operations.


(b) Other transactions with related parties

Other transactions
(in dollors)
  2011 2010
Expenses – Other Government departments and agencies 
1,678,010
1,383,597
Revenues - Other Government departments and agencies 
218
64


9. Segmented information

Presentation by segment is based on the Department's program activity architecture. The presentation by segment is based on the same accounting policies as described in the Summary of significant accounting policies in note 2. The following table presents the expenses incurred and revenues generated for the main program activities, by major object of expenses and by major type of revenues. The segment results for the period are as follows:

Segmented information
(in dollors)
      2011 2010
  Women's Participation in Canadian Society Strategic Policy Analysis, Planning and Development Internal Services Total Total
Transfer payments          
Payments to Provincial non–profit organizations
3,740,492
-
-
3,740,492
16,157,354
Payments to national organizations
15,804,953
-
-
15,804,953
4,314,470
Total transfer payments
19,545,445
-
-
19,545,445
20,471,824
       
Operating expenses          
Salaries and employee benefits
3,017,103  
1,848,833
4,533,836
9,399,772
9,270,259
Professional and special services
156,311
84,464
489,458
730,233
1,016,327
Accommodation
246,448
154,159
397,863
798,470
787,492
Travel and relocation
83,579
78,428
131,641
293,648
383,541
Communication
63,888
21,440
102,798
188,126
190,422
Information
3,363
3,611
80,099
87,093
149,890
Machinery and equipment
51,079
12,227
41,135
104,441
141,726
Amortization of tangible capital assets
-
-
69,257
69,257
95,897
Rentals
17,514
10,086
19,117
46,717
61,051
Repair and maintenance
25,450
8,923
46,462
80,835
51,968
Utilities, material and supplies
15,725
4,852
32,699
53,276
42,784
Other
394
63
2,843
3,300
232,109
Total Operating expenses
3,680,854
2,227,086
5,947,208
11,855,148
12,423,466
Total Expenses
23,226,299
2,227,086
5,947,208
31,400,593
32,895,290
Revenues
Other revenues
-
462
-
462
-
Total Revenus
-
462
-
462
-
Net cost from continuing operations
23,226,299
2,226,624
5,947,208
31,400,131
32,895,290


10. Comparative Information

Comparative figures have been reclassified to conform to the current year's presentation.