Planning and Reporting
For the quarter ended June 30, 2012

Statement outlining results, risks and significant changes in operations, personnel and programming

1. Introduction

Status of Women Canada (SWC) is a federal government organization that promotes equality for women and their full participation in the economic, social and democratic life of Canada.

SWC works to advance equality for women and to remove barriers to women's participation in society, putting particular emphasis on three priority areas:

  • increasing women's economic security and prosperity;
  • encouraging women's leadership and democratic participation; and
  • ending violence against women.

SWC is also responsible for providing strategic policy advice and gender-based analysis support, administering the Women's Program and promoting commemorative events related to women and girls in Canada. The organization also plays an important role in Canada's efforts to meet its international obligations on gender equality.

Further details on SWC's mandate, raison d'être, responsibilities and program activities may be found in the organization's 2012-2013 Report on Plans and Priorities and 2012-2013 Main Estimates.

SWC management has prepared this quarterly financial report as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. The report, for the quarter ending June 30, 2012, should be read in conjunction with the Main Estimates and Supplementary Estimates. It has not been subject to an external audit or review.
Basis of Presentation

SWC management has prepared this report using an expenditure basis of accounting. The accompanying Statement of Authorities includes the spending authorities granted by Parliament and those in the organization's Main Estimates and Supplementary Estimates for the fiscal year 2012-2013. This quarterly financial report has been prepared using a special framework designed to meet financial information needs with respect to spending authorities.

All Government of Canada expenditures must be authorized by Parliament. Approvals take the form of annually approved limits or legislation on statutory spending for specific purposes.

When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant allowing the Government of Canada to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.

The organization uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the Departmental Performance reporting process. However, the authorities approved by Parliament remain on an expenditure basis.

2. Highlights of fiscal quarter and fiscal year-to-date results

Significant Changes to Authorities

SWC saw an increase of less than 1% ($0.2 million) in total authorities available compared to the same quarter in 2011-2012. This increase is largely due to funding received through the government advertising fund to support an internet search optimization strategy for a website, which will provide information about preventing violence against women and girls.

Significant Changes to Expenditures

Total expenditures in the first quarter of 2012-2013 increased by approximately 125% compared to the first quarter ended June 30, 2011.

The significant variance is the result of an increase in the Transfer Payment standard object spending of 541% or (approximately $4.0 million), mostly due to the fact that projects have payment schedules that vary from year to year. SWC forecasts fully expending its transfer payments by the end of the fiscal year.

Spending in the Transportation and Communications standard object has increased by approximately 19% from $48,000 in the first quarter of 2011-2012 to $57,000 in the first quarter of 2012-2013. Total spending in this standard object is expected to be similar to spending in 2011-12 however; timing for various travel commitments such as the Federal-Provincial-Territorial meetings will vary from year to year causing annual fluctuation in quarterly spending.

Spending in the Professional and Special services standard object has decreased by approximately 37% from $98,000 in the first quarter of 2011-2012 to $62,000 in the first quarter of 2012-2013. This decrease is mostly explained by Status of Women Canada having received transfers from its federal partners for the publication of the 6th edition of Women in Canada and on measuring violence.

Annually, the Receiver General for Canada reviews the government-wide chart of accounts. For 2012‑2013, changes made directly impacted expenditures reported within the Rentals and Repair and Maintenance standard objects. Expenditures previously reported within one standard object are now reported within the other standard object. Together, expenditures with the Rentals and Repairs and Maintenance standard objects have increased by approximately 18% from $64,000 in the first quarter of 2011-2012 to $76,000 in the first quarter of 2012-2013. This is mostly due to the requirement for new software licence agreements and an increase in the cost of existing software licence agreements.

As can be seen in Figure 1, SWC spent approximately 23.6% of its authorities in the first quarter of 2012‑2013. This is significantly higher than the first quarter of 2011-2012, when SWC had spent approximately 10.5% of its authorities. As previously mentioned, this significant increase is mostly due to varying payment schedules for transfer payments. It is important to note that planned spending is not evenly distributed throughout the year or from year to year. Special events, international commitments and so on will necessitate varying spending in certain quarters.

Figure 1 – Third Quarter Authorities Available Compared to Expenditures
(in $millions)

Column chart showing 2011-2012 third quarter authorities available compared to expenditures (in $millions)

3. Risks and uncertainties

This quarterly financial report reflects the results of the current fiscal period in relation to the Main Estimates and Supplementary Estimates (A) released on June 29, 2012.

Budget 2010 announced that departmental operating budgets for the fiscal years 2011-2012 and 2012‑2013 would be frozen at their 2010-2011 levels and organizations would not be funded for new wage increases.  The impact of this freeze continues to be mitigated through targeted reductions in spending in various discretionary activities such as the use of temporary help services and re-engineered processes.

4. Significant changes in operations, personnel and programs

There have been no significant changes in operations, personnel and programs over the last year.

5. Budget 2012 Implementation

No budgetary reductions have resulted from Budget 2012

 

Approved by:

Suzanne Clément
Coordinator, Status of Women Canada
Ottawa, Canada

Johanne Tremblay
A/Chief Financial Officer


 



August 22, 2012



Status of Women Canada
Statement of Authorities (unaudited)
For the quarter ended June 30, 2012
(in thousand of dollars)
  Fiscal year 2012-2013 Fiscal year 2011-2012
  Total available for use for the year ending March 31, 2013* Used during the quarter ended
June 30, 2012
Year to date used at quarter-end Total available for use for the year ended March 31, 2012* Used during the quarter ended
June 30, 2011
Year to date used at quarter-end
Vote 30 - Operating expenditures 9,496 1,966 1,966 9,270 2,059 2,059
Vote 35 - Grants and Contributions 18,950 4,720 4,720 18,950 736 736
Statutory authorities            
Employee Benefit Plan 1,226 306 306 1,253 313 313
Total budgetary authorities 29,672 5,218 12,238 29,473 3,108 3,108

* Includes only authorities available for use and granted by Parliament at quarter end



Status of Women Canada
Departmental budgetary expenditures by Standard Object (unaudited)
For the quarter ended June 30, 2012
(in thousand of dollars)
  Fiscal year 2012-2013 Fiscal year 2011-2012
  Planned Expenditures for the year ending March 31, 2013* Expended during the quarter ended June 30, 2012 Year to date used at quarter-end Planned Expenditures for the year ended March 31, 2012* Expended during the quarter ended June 30, 2011 Year to date used at quarter-
end
Expenditures            
Personnel 8,190 2,062 2,062 8,216 2,147 2,147
Transportation and communications 639 57 57 638 48 48
Information 382 8 8 136 8 8
Professional and special services 1,055 62 62 1,055 98 98
Rentals 53 69 69 55 8 8
Repair and maintenance 89 7 7 85 56 56
Utilities, materials and supplies 83 5 5 81 4 4
Acquisition of machinery and equipment 227 2 2 203 3 3
Transfer payments 18,950 4,720 4,720 18,950 736 736
Other subsidies and payments 4 - - 24 0 0
Total net budgetary expenditures 29,672 6,992 6,992 29,473 3,108 3,108

Note: Totals may not add and may not agree with details provided in other public documents due to rounding.

*Includes only authorities available for use and granted by Parliament at quarter end