Report on Annual Expenditures for Travel, Hospitality and Conferences

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures this report provides information on the total annual expenditures for each of the categories of travel, hospitality and conferences for Status of Women Canada for the fiscal year ending March 31, 2016.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred are directly related to supporting Status of Women Canada’s mandate, achieving its strategic outcome and meeting government priorities.

The Government of Canada established the Office of the Coordinator, Status of Women, in 1976 with the mandate to coordinate policy with respect to the status of women and to administer related programs (Order in Council 1976–779). Status of Women Canada (SWC) is thus the primary federal agency responsible for supporting the Government’s agenda to advance equality for women. In fulfilling its mandate, the agency works with a wide range of organizations, building synergies with key stakeholders, collaborating with different orders of government and engaging the private and voluntary sectors. SWC also helps fulfill Canada’s international obligations related to gender equality.

Further information on the mandate, roles, responsibilities and programs of Status of Women Canada can be found in the organization's 2015-16 Departmental Performance Report, available at the following link: http://www.swc-cfc.gc.ca/account-resp/pr/dpr-rmr/index-eng.html.

Total annual expenditures for Travel, Hospitality and Conferences of Status of Women Canada are summarized below:

Expenditure Category Expenditures for the year ending March 31, 2016
(a)
Expenditures for the year ending March 31, 2015
(b)
Variance
(a-b)
(in thousands of dollars)
Travel – Public Servants 208 192 16
Travel - Non-Public Servants 85 155 (70)
International Travel by Minister and Minister’s Staff* 40 24 16
Total Travel 333 371 (38)
Hospitality 31 24 7
Conference Fees 10 10 0
TOTAL 374 405 (31)
*Includes international travel that is part of a department's program.

Significant variances compared to the previous fiscal year

The organization is focussed on effective cost control and maximum value for money, as per the Directive on Travel, Hospitality, Conference and Event Expenditures.

Travel:

  1. Public Servants: Compared to fiscal year 2014-15, departmental travel expenditures by public servants increased mainly due to an increase of number of visits to organizations funded by SWC for project monitoring were similar.
  2. Non-Public Servants: Compared to fiscal year 2014-15, departmental travel expenditures by non-public servants decreased mainly due to the federal election thus reducing the number of trips made by staff of the office of the minister.

Hospitality:

Compared to fiscal year 2014-15, departmental hospitality expenditures increase slightly compare to the previous fiscal year.

Conference Fees:

Compared to fiscal year 2014-15, departmental conference fees expenditures remains similar.

In summary, by ensuring cost-effective measures are adopted and by strengthening controls to increase accountability, the organization has decreased its expenditures for travel, hospitality and conferences by 8% compared to previous fiscal year.

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