Quarterly Financial Report
For the quarter ended September 30, 2013

Statement outlining results, risks and significant changes in operations, personnel and programming

1. Introduction

Status of Women Canada (SWC) is a federal government organization that promotes equality for women and their full participation in the economic, social and democratic life of Canada.

SWC works to advance equality for women and to remove barriers to women’s participation in society, putting particular emphasis on three priority areas:

  • increasing women's economic security and prosperity;
  • encouraging women's leadership and democratic participation; and
  • ending violence against women.

SWC is also responsible for providing strategic policy advice and gender-based analysis support, administering the Women’s Program and promoting commemorative events related to women and girls in Canada. The organization also plays an important role in Canada’s efforts to meet its international obligations on gender equality.

Further details on SWC’s mandate, raison d’être, responsibilities and program activities may be found in the organization’s 2013-2014 Report on Plans and Priorities and 2013-2014 Main Estimates.

SWC management has prepared this quarterly financial report as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. The report, for the quarter ending September 30, 2013, should be read in conjunction with the Main Estimates and Supplementary Estimates. It has not been subject to an external audit or review.

Basis of Presentation

This quarterly report has been prepared by SWC management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the spending authorities granted by Parliament and those used by the organization consistent with the Main Estimates and Supplementary Estimates for the 2013-2014 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

The organization uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

2. Highlights of fiscal quarter and fiscal year-to-date results

This section highlights the significant items that contributed to the net increase or decrease in resources available for the year and actual expenditures for the quarter ended September 30, 2013 in comparison to the prior year. 

Significant Changes to Authorities

As of September 30, 2013, total authorities available for the fiscal year remained at $29.6 million, a decrease of $519K comparable to the same quarter of the previous year.  This decrease is largely due to the carry-forward of approximately $500K received in the second quarter of last fiscal year.   

Significant Changes to Expenditures

SWC’s expenditures in the second quarter of 2013-14 were $5.7 million, up 21% or $989K, from the same period last year, with the following major changes by standard object:

  • an increase in Personnel expenditures of $123K or 6% as a result of severance cash-outs and salary increases administered per collective agreements.  The Treasury Board Secretariat will reimburse SWC for the severance cash-outs in future quarters;
  • an increase in costs associated with: Transportation and Communications of $50K, Professional and Special Services of $33K and Acquisition of Machinery and Equipment of $11K as a result of the relocation of SWC’s headquarters; and
  • an increase in Transfer payments of $768K primarily due to the fact that projects have payment schedules that vary from year to year.

Figure 1 outlines the total authorities available for use, total expenditures for the second quarter ended September 30, 2013 and total expenditures for the fiscal year as at September 30, 2013.

Figure 1:
(in thousands)

Highlights of fiscal quarter and fiscal year-to-date results

3. Risks and uncertainties

SWC approaches risk as an integral part of its planning process, recognizing the need for strong risk management in all of its operations, as well as at the corporate level. SWC’s corporate risk profile, review of budgetary challenges, management practices and risk mitigation strategies were all monitored on a regular basis by its senior management.

As part of the PWGSC Gatineau Lease-Purchase project, SWC is planning to relocate its headquarters from Ottawa to Gatineau in November 2013. SWC has worked closely with the Treasury Board Secretariat and Public Works and Government Services Canada in determining costs and sources of funds for this move.

This quarterly financial report reflects the results of the current fiscal period in relation to the Main Estimates and Supplementary Estimates (A).

4. Significant changes in operations, personnel and programs

There have been no significant changes in operations, personnel and programs over the last year.

5. Budget 2012 Implementation

No budgetary reductions have resulted from Budget 2012.

Approved by:

 

Suzanne Clément
Coordinator, Status of Women Canada
Ottawa, Canada
Johanne Tremblay
Chief Financial Officer

October 25, 2013

Status of Women Canada
Statement of Authorities (unaudited)
For the quarter ended September 30, 2013

(in thousands of dollars) Fiscal year 2013–2014   Fiscal year 2012–2013
  Total available for use for the year ending March 31, 2014* Used during the quarter ended September 30, 2013 Year to date used at quarter-end   Total available for use for the year ended March 31, 2013* Used during the quarter ended September 30, 2012 Year to date used at quarter-end
               
Vote 25 - Operating expenditures 9,339 2,258 4,613   9,960 2,042 4,008
Vote 30 - Grants and Contributions 19,033 3,178 5,000   18,950 2,410 7,130
Statutory authorities              
Employee Benefit Plan 1,245 305 616   1,226 300 606
Total budgetary authorities 29,617 5,741 10,229   30,136 4,752 11,744

*Includes only authorities available for use and granted by Parliament at quarter end

Status of Women Canada
Departmental budgetary expenditures by Standard Object (unaudited)
For the quarter ended September 30, 2013

(in thousands of dollars) Fiscal year 2013–2014   Fiscal year 2012–2013
  Planned Expenditures for the year ending March 31, 2014* Expended during the quarter ended September 30, 2013 Year to date used at quarter-end   Planned Expenditures for the year ended March 31, 2013* Expended during the quarter ended September 30, 2012 Year to date used at quarter-end
Total net budgetary expenditures 29,617 5,741 10,229   30,136 4,752 11,744
Expenditures
Personnel 8,398 2,270 4,658   8,190 2,147 4,209
Transportation and communications 605 114 191   769 64 121
Information 131 14 33   408 11 19
Professional and special services 1,069 129 235   1,269 96 158
Rentals 59 17 68   64 13 82
Repair and maintenance 66 0 5   108 1 8
Utilities, materials and supplies 66 6 8   100 8 13
Acquisition of machinery and equipment 188 13 31   273 2 4
Transfer payments 19,033 3,178 5,000   18,950 2,410 7,130
Other subsidies and payments 2 - -   5 - -

Note: Totals may not add and may not agree with details provided in other public documents due to rounding.

*Includes only authorities available for use and granted by Parliament at quarter end